Showing posts with label How To. Show all posts
Showing posts with label How To. Show all posts

Friday, July 18, 2008

I have hundres of files to rename help me Admin!

batch rename window
Yes, we know you have taken a million digital photos over the last year, on your fancy shmancy new camera. And we also know the summer is in full swing. Being the geek that you are, you could not just leave your pictures named digital_image_13456.jpg ...

We just couldn't have that now, could we?

Oh, how well we have got to know you.

Wayne from Florida wants AtA's help to create a script that will batch rename his purty pictures.Today is your lucky day Wayne - we are going to point you to some FREE software our good friend Daniel at HackYourDay blogged about.

The software is called Batch File Renamer (clever eh?) from Cerebral Synergy.

Daniel says:

Here’s one software that productivity nuts will love. If you’ve ever needed to catalog files, change extensions, add something to a filename in large batches you know the suffering that is “right click, select, type, enter” done over and over and over again. If you need a tool that can simply edit filenames, rename extensions and so on in a very powerful, customizable way, read on!...

I set out to find some sort of tool because I need to catalog files in batches of 100 about every two days. I get a batch of stuff in txt format and I need to do the following operations.

  • I need the files to be in the following format [ID - Number.txt]
  • I also need them in this format [ID - Number.html]

Practically this means that I need “032 - 001.txt”, “032 - 002.txt” and so on (all the way to 100), also in .html format and I need to be able to customize all of this because for the next batch I will need “033″ at the beginning.

Doing a Google search and trying a lot of free software that popped up I finally found Batch File Renamer. Not a fancy name, not a fancy program, but it gets the job done better than I’ve seen with other apps. First, head over to the Cerebral Synergy download page, scroll down and download Batch File Renamer.

He was able to change file extensions, mass change file names and it comes with all sorts of other free geeky options!

Check out Daniel's article at HackYourDay here and the Free Cerebral Synergy download is here.

_TheRenameThisAdmiN_

Monday, July 14, 2008

Windows Quick Tip: Set up keyboard shortcuts for your most used icons.

It’s very annoying and counter productive for your hands to leave the keyboard as you use your mouse to click, click, clickity click click away at something. Join the ranks of power users to add keyboard shortcuts for every computer task you do. Yup Any Task!

Built into Windows is the ability to let you assign a keyboard command to any shortcut icon. Just right-click the shortcut you want to assign a Shortcut to, click Properties, and click in the ‘Shortcut key’ field. Then press the combo you want to assign to launch the shortcut.

Also, did you know that the Windows Key-R launched the Run box and Windows Key-E opens Windows Explorer? Consider yourself more productive!

Are you feeling that productivity boost?

_YourProductiveAdmiN_


Sunday, July 06, 2008

Why can my Vista Sidebar only hold a small number of gadgets?

When I first heard about the Windows Vista Sidebar way back when I was very excited. I thought Wowie, (yeah i say wowie and I give High-Five all the time too - What?!?) I am going to get every widget possible into my sidebar and be uber productive. (edit: I might be over exaggerating - just a little :) )


Then at first glance, the Windows Sidebar looked as though it can hold only a few widgets/gadgets. So much for the uber convenience I was looking for. When you fill up your Sidebar, adding another gadget makes the one on the bottom disappear, requiring you to delete a visible one to bring it back.

But as it turns out the Sidebar has more than one screen. When more than the visible number of gadgets are in use, the excess gadgets flow out onto another screen. The arrows at the top of the Sidebar take you from one screen to another. Even your less-used gadgets can be just one click away.

So what are your favorite "Gadgets"? Edit:(I still have this urge to call them Widgets.)

Send your tips in to tips at askTheAdmin dot com or hit us up in the comments! Your comment might just get you some swag!

_TheWidgetCrazyAdmiN_

Saturday, July 05, 2008

Is there a way to reference cell ranges by label in Excel?

excel screenshot windows

Jacob asked us if he could reference a whole cell range by label in excel. He continued on with how much easier it would make his life. Jacob today's your lucky day because it looks like you can!

You can reference a column by its header or label. This is wonderful and had more than a few of my end users jumping for joy! It works in OpenOffice as well as most Pc versions and on the Mac!

While you're writing formulas in Excel, you can refer to cell ranges not only by hard-to-read row and column numbers and letters but by label. So instead of totaling a column using =SUM(B2:B5), you can write the formula =SUM('Widgets Cranked'). After I mentioned this is a nice feature in Apple's new spreadsheet application Numbers '08, reader Dustin pointed out that it's available in Excel as well, just not turned on by default. To enable it, in the Tools>Options dialog, the Calculation tab, check off "Accept labels in formulas." Thanks, Dustin! [Via LifeHacker]


_TheExcelingAdmiN_

Thursday, July 03, 2008

How can I backup the information I cant see before formatting A Windows Box?

Every time a machine gets put in front of me that needs to be formatted I first have to backup all the user's personal data. I can't see their passwords for their IM or Email accounts - So how can I retrieve it? We have covered programs that reveal the password behind the Asterisks before but this goes much further. Check out what we can backup with this method:

  • Documents/Pictures/Music Collections
  • Mail Settings (Accounts, Passwords, Address Book etc.
  • Dialup & VPN Setting.
  • Messengers Accounts
  • Windows & Applications License Keys.
  • and much more...

Data such as Documents and Media files are simple to backup. But how can I know what's behind those asterisks to save their passwords? You ask how can I collect all those licenses and other hidden data ???? And how can we do it FAST and efficient? We definitely don't want to end up like lost password Lucy below...

Well, the solution comes from a great site for small and useful freeware utilities called NirSoft. The site includes many utilities that reveals your precious information. It's like the missing piece of the puzzle. Some of us have used the Windows documents and settings migration tools - but this is so much better.

But wait! What I need to satisfy the inner admin in me IS - Automation !!


So I've collected some of the utilities, added my own batch script and packed it all to an automated self-extracted archive called: SaveMyData


When you run it, this batch will:

  • Collect all your private settings.
  • Export the data to text files.
  • Save the files in a Backup folder in your system drive.
The Settings includes:

Mail Settings, VPN & Dialups Passwords, Product Keys, Messengers Passwords , IE AutoComplete Passwords, Network Passwords, Wireless Networks Keys (WEP/WPA)

* note: one of the tools (Pspv) exports the data to a Text file and also to a Data file that can later be manually imported back using that same tool.

I know that these utilities drastically changed the amount of time I need to dedicate to the pre-format actions.

I sure hope it will help you guys too :-)

Cheers,
YaronM

Saturday, June 28, 2008

See the magic behind Photoshop CS2: The easter egg.

Here is a little easter egg for your Friday morning...

(Disclaimer: Note this is not an actually egg nor does it have ANYTHING to do with easter...)
  • If you open up Adobe Photoshop CS2 and hold down the Control and Alt keys on your keyboard
  • (Keep on holding them...)
  • Then click on the arrow on your palette window as seen below (keep holding those keys down)


  • Now click on palette options still holding down those keys and NOT releasing the mouse until you are hovered over palette options... Then witness the magic...

Doesn't it make you feel all warm and fuzzy inside? Did you miss our Google Reader Ninja Easter Egg? Check it out!

_TheEggHuntingAdmiN_

Monday, June 23, 2008

Outlook 2002 and earlier have a 2gb limit I exceeded... Now What?

Johnathan from Minnesota writes in:

My IT manager uses Office XP aka 2002. His outlook pst just touched over 2gb. It happened while Outlook was opened and it closed. He couldn't open it again. I looked up the error message on Microsoft and they said Outlook XP (and outlook 2000) can not recognize a pst larger than 2gb. There is a truncate tool and FIXPST tool. I tried using the first and cut it down about 50mb. This says it kills stuff from the end of the file - but what can i do?

I then ran FIXPST and it fails at the last step. HELP!! I read this from a Microsoft KB here.




Errors have been detected in the file . Quit all mail-enabled applications, and then use the Inbox Repair Tool.


So for our final answer: You can upgrade to any newer version of Outlook to fix your problem (big Surprise!) or crop your pst and then run fixpst. It is very time consuming and will eat some of your messages (Hence Croping). And then there is that 3rd party app that Billy Gates suggested called RecoveryToolbox if you can not deal with losing data.

So Remember OUTLOOK 2002/XP BAD!! 2GB PST FILE LIMIT!
_TheOffToUpgradeAdmiN_

Tuesday, June 10, 2008

Can I hide the Sceduled Tasks and Printers Folders in the Network view?

By default your windows XP machine shows the Printers and Faxes share along with the Scheduled Tasks folder. You can make use of the scheduled tasks folder like this or use a remote printer share to quickly install a remote printer.

Some people like this, most people don't use it and a few people REALLY hate it. So here is a quick how-to on peacing it out:

To hide the Scheduled Tasks from the network share view, follow these steps:

  • Click Start, Run and type REGEDIT
  • Navigate to the following key:

HKEY_LOCAL_MACHINE \ SOFTWARE \ Microsoft \ Windows \ CurrentVersion \ Explorer \RemoteComputer \ NameSpace

  • Backup the key by exporting it to a .REG file. (You need this to revert back!)
  • To remove Scheduled Tasks, delete the following key:

{D6277990-4C6A-11CF-8D87-00AA0060F5BF}

  • To remove the Printers folder, delete the following key:

{2227A280-3AEA-1069-A2DE-08002B30309D}

  • Close Registry Editor.
By deleting one key or the other you are removing the folders from the network view and not disabling printing/scheduling in any which way. To restore the shares after removing them import the .REG file you saved in the third step above.

_ThePeaceYouOutAdmiN_

Monday, June 09, 2008

I want to test some stuff without messing up my machine. Can you help me?

Fellow MakeUseOf blogger, Mark O'Neil, put us onto a method of running an installer in a "Safe Space" using the Run As command (This uses "The protect my computer and data from unauthorized programs" activity check box).

This is a great method for running programs that might be a little suspicious. That little check box prevents the newly launched app from intermingling with protected system files.

I should remind you before continuing that you should only install software from reputable sources. And just a little FYI: BigFatPornSite32 or AllYourSchoolsTestAnswers is not a reputable source.

But if you just HAVE to install that iffy installer... If you got that itch and just can't shake it....

Then you got a bad case of the downloads... and when your Admin sense kicks into over-drive it's usually to late. So before you Install that Pron Video Bootleg Game legacy application lets think about loading it up in a Virtual Machine.

(Edit: As another good use for this -as seen in the image below you can run a VM with Vista in it on your XP machine - this can be a HUGE admin tool in trouble shooting when you don't run Vista or another OS.)

What's a Virtual Machine or VM you ask? Good question!

A VM is another computer or operating system running within your current machine. Did I loose you?

Ok let me try that again. So lets say you are running Windows XP and you have a few Windows 2000 Pro Licenses lying around, from some older defunct machines. You can run that Windows 2000 machine within your XP machine. That's right with a different virtual registry, hard drive and everything. Load up whatever junk you want and then you can easily revert back to your original image when you are done if you need to...

(When it Turns out BigBlondePorn32.exe wasn't exactly what you thought it was.)


And best of all Microsoft VM is totally free. All they ask is that you use a legal license for your VM (as it is another machine and all). But if you are like me grabbing a COA from the computer graveyard isn't a big deal. And look you made good use of something that was collecting dust!

_TheSafetyFirstAdmiN_

Friday, June 06, 2008

Gmail and Gmail Chat slowing down? Here are some Gmail performance tweaks that will get you back on track

Hello kiddies,

Commodore 64 here to bring you the next solution to the next most annoying thing in my work day.

At my day job, we use Gmail as a back end for all of our corporate email. So when the higher ups started noticing everyone's AIM windows popping up, they hastily banned everyone in the company (including myself, the Admin, sheesh) from using AIM.

Though I must say Aim has done nothing to shed it's kiddified skin, and intrusive flashing popups that are the default options when you install AIM. So the perfect solution for me seemed to be Gmail chat.

After using Gmail chat for a while, I was very pleased with its non invasive type of notification options, and the rudimentary look actually helps in a corporate situation. We just dont need a colorful flashy chat at work. We need something a little tamer. Gmail Chat was the clear winner.

But after a while i noticed that things were getting very slowwwww. Now I knew that Firefox had some memory management issues, but I never would have thought that IE7 had the same memory management issues. So I switched to using IE (Gasp).

For a while this proved well, but I started to see the same performance sluggishness from IE that I did in FF2. So I started messing around and found some little 'features'. Turns out these features were the culprit. They also outline the next steps in correcting the problem.

First go into the 'settings' link at the top right of the email.
You'll see that the settings are all split into tabs. gmail settings screenThe first being the 'General' tab.
Turn off the 'Personal Level Indicators' and 'Snippets' - These are both memory hogs as they are just one more thing on the page that has to update dynamically.

Those still on dial-up or actually any slow internet connection, stand to benefit from turning these off as well.

gmail settings screenSecond, go to the 'Chat' tab. Turn off emoticons and sounds as these take up memory and bandwidth as well.

gmail settings screenAnd lastly, go to the 'Web Clips' tab and turn off web clips.

That should give you a noticeable performance boost. I've also been getting the feeling that the longer I've had a chat window open, and thus the more chat contained in that window, I still might begin to experience some slowdown. So this doesn't solve the problem completely, but gives you a little more leeway until the slowdown begins.

Hope this helps!
Peace
Commodore64 (the one you used to play Bruce Lee on)

Thursday, May 29, 2008

(POLL) Should we keep or dump Intense Debate for our comments?


It has been a while since I wrote about Intense Debate (ID). We used ID for a short while and LOVED it. We loved it so much we wanted our existing comments imported into the system. I was informed by Josh that we could help beta test the process. You know we jumped on board!

It has now been about 4 months since we did our import from blogger to ID and replaced ALL of our comments with ID's. There were issues immediately. The names of the commenter's DID NOT come over. So all the comments look like they are from the same person... I was told by the good people over at ID that they would find a solution and get back to me. Their solution was to replace their importer and create one that actually imports the commenter's names and stats.

So I figured GREAT! Let's do this!

Then I was told very politely that the new process won't work for me because I was already imported. Even though I specifically requested a DB backup at several points. WAIT THERE IS MORE! They WERE able to go into my DB and MANUALLY fix the comments for 3 posts while I waited patiently. I have not had any update on this in months. Now that our impending migration to Wordpress is being held up by...

Drum roll please.

You guessed it Intense Flucking Debate. Don't get me wrong I love what they want to do and how their service works but me losing ALL my ID comments when moving to WP is UNACCEPTABLE! I have spoken to the Jon, Josh and their new addition Michael to no avail. They are very polite but, polite ain't getting me my comments back.

Granted we have A LOT of comments and know that for them to do this manually would take a LONG ASS time. But we offered to help script it. See the problem is post id's. Wordpress does not import post ids and starts from scratch. If we can replace the postid's in ID's database with the newly created WP one's (Via SQL Script) that should fix the problem. But they don't want to exert themselves. Shouldn't a company that is trying to win over the public be a little more apt to help us out?

So what do you think I should do? Be heard in the comments and the poll below:



Maybe we should have went with Disqus!

_ThePissedOffAdmiN_

Saturday, May 24, 2008

Make Outlook your biznatch using batch files and customized rules.

love technology asktheadminI have recently fallen in love with having outlook run batch files -depending on what an email from me to me says.

They say necessity is the mother of all inventions and that is certainly true when it comes to scripting. I have been using a WM 6 device with no push email support and popping a pop3 account on the run.

I make sure to offline my outlook before leaving my office. Too Bad The Admin has a horrible short term memory - I would often forget and this would lead to missed messages and angry people in need of support cursing my name.

Now we couldn't have that, so I started looking for an app that would offline outlook for me as I locked my machine. That didn't happen... Not even close.

So I looked into a batch file to shutdown outlook also no go. so I said fuck it and used pskill in a script to terminate the process called outlook as seen here:

taskkill /F /im outlook.exe

Next I went into outlook and created a new rule from scratch. When new messages arrive from a specific account, from specific sender and with the specific subject shutdownoutlook.

Now when I send a email to myself and outlook is open it will process the message see who it is from check the subject and run my script.


Bingo. Emails flowing into my handheld again. so I can do this on the fly. since then I created scripts for restarting my PC, IIS and other apps.

What do you script? Do you automate on a day to day basis?

Anyone know how to make a script run on lock workstation?

DONT BE SHY!! Comment Young Admins!

_TheScriptin'AdmiN_

Back From AtA's Archives!

Thursday, May 22, 2008

Common Issues with WiFi and Solutions...

I brought this one From Guest Blogger El Di Pablo back up for you guys to outline some of the other issues with Wi-Fi that people have been writing in about.

I originally posted this on my blog, but I thought we could post it here too. I was inspired to write this by one of the questions Karl got the other day about a user's wireless setup at home. I hope some of this helps:


Everybody wants to get on wireless these days. It is sort of "the thing to do." Funny thing though is, nobody seems to know what they are doing when it comes to wireless. They think they crack open the box plug in some cables and away they go. Well, it isn't really quite that simple.

Issue number one, would be security. You absolutely MUST think about security if you implement a wireless network at your home or office. If you think you are helping out your IT department by putting an access point up in your office so you can move the stuff around your desk more freely, you are sadly mistaken. If you have done this without setting up any kind of encryption, you have just opened a huge back door to your companies network. At home, you may not be so worried. If someone shares my Internet, so what? Someone next door could easily setup a phishing scam in the apartment next door, and use your wireless connection for the Internet access. Then guess whose door the FBI will come knocking on? That's right, yours. So encryption is a must, I highly recommend using WPA and not WEP because WEP has been proven to be easily crackable.

Issue number two, would be placement. Before setting up anything, you should do a site survey. Walk around your home or office and look for things that can cause interference. Map things out, and take notes. Take a laptop with netstumbler installed and look for other wireless networks in range and see what channels they are on. Some things that can cause problems are:

*Cordless Phones/Microwave Ovens: These devices operate at 2.4 Ghz, which is the same frequency Standard 802.11G/N routers use. Since they both operate at the same frequency, they will interfere with each other's signals.

*Concrete Walls: Concrete causes a problem, not because of the thickness or the re-bar in it, but because of the water in the mixture. The magic thing about concrete is that it never stops curing, and the water in the wall can cause signal loss.

*Pointing your antenna: Some people think that pointing the antenna is self explanatory, but it isn't. You can't point your antenna like you point your finger because the signal coming off the antenna radiates from the sides of the antenna, not the top (See the figure below, I am not an artist!)
*Wireless Channels: By default, almost all routers come pre-configured to use either channel 6 or 11 (if I'm not mistaken). Find out what channel the surrounding networks are using and select a different channel. As mentioned above, Netstumbler for Windows works well for this as well as kismet for Linux and Kismac for MAC.

*Chicken Wire: That's right, I said chicken wire. I didn't come up with this one myself. I had a wireless class at college, and my professor told us about chicken wire. Chicken wire is used in some houses to either hold in insulation in the walls, or is used when putting up plaster walls. The holes in the chicken wire are not large enough to allow the sign wave of the wireless signal to penetrate the wall and thus creates a Faraday cage of sorts.

Issue number three, compatibility. Almost all wireless devices come with the WiFi logo which is supposed to indicate some sort of standard. It suggests that if you have a Belkin router, your Linksys wireless card should be compatible. Well, 9 times out of 10 that is true, but every once in a while there is that 1 time where it is not true. It is almost always best practice to stick to the same manufacturer. If you are a D-Link person, stick with D-Link, if you like Linksys, stick with linksys and so on.

Issue number four, Firmware. The manufacturers of your equipment frequently come out with firmware updates for their products. If you notice issues with your router or card, look on the manufacturers website for a possible firmware update. Lots of times, the update can correct the problems you are having.

Issue number five, loss versus gain. Every time you have to send a signal down a wire you have loss. If you have a long cable going from your modem, CSU/DSU etc going to your router there will be loss of signal. The longer the cable, the more loss. Likewise, the air creates signal loss as well. The farther you are from the antenna, the weaker the signal. On the flip side, whenever you have an antenna, you have gain. Every time the signal comes out of the antenna, or is received by an antenna there is a little bit of gain in the signal. So what does that mean to you? Shorten your cables if possible, and buy higher gain antennas for your routers if you need the signal to travel longer distances.

There are more problems I'm sure that I have left out. If you can think of some, please comment about it so others can learn more. [Bauer-Power]

As The Admin Stated - Its back to a hard-wired connection for him... Read about it here.

Wednesday, May 21, 2008

How to recover from a HD crash for free.


I Did something pretty cool the other day that I think AtA readers will appreciate.

I Had a hard drive die on a guy in the accounting department. Lets just say he does payroll for the company and I still want to get paid!

Cyclical redundancy check failed was the message. BSD on boot, all that jazz.

Yikes....

Used my Winternals recovery disc and tried to run a chkdsk on it to fix it. No joy.

Mounted the drive in an identical PC that was working and I found a tool online: http://www.partition-recovery.com/download.htm

Used it to gain access to the partition and it has a utility to create a RAW image of the disc. Sucked up 36GB of NAS space, but c'est la vie.

Now WTF am I to do with a RAW drive image??? I figured I could ghost it elsewhere and hope to god the bad sectors do not kill the ghost.

Then I found this: http://liveview.sourceforge.net/

This tool took the RAW disc image and converted it(with the use of VMWare's VMount utility and Java to a bootable VMWare Virtual Machine. You can use their player or server product which is free to d/l to do so.

Booted the machine and installed the right tools and a network card into the VM...bang. PC was back and running in its previous state with some minor corruption of some stuff under the start menu, but pretty much all the data was there!

Made a backup of the data and pushed it to the network, booted the other machine that will replace this girl's box and restored all the data back where it belonged....voila!

Pretty nifty little way around a hard drive crash.

Now I realize all data should be stored on the network, with back up tapes/etc. But this is the way that management wants her to work...so, it is how we have to do it. The machine in question was a P4 IBM desktop running 2000 Pro with NTFS drive.

Hope this is something you guys can add to your toolkits. Do you have another method to solve this madness? Leave it in the comments.

Friday, May 16, 2008

What the Heck is Filling Up My Server?

It's an Admin's worst nightmare (well one of them).

A server's system disk is quickly running out of space for no apparent reason. You know that when the system drive fills the server is going to shut down and you're going to have a lot of unhappy users. You need to find out what is taking up so much space.

There are several tools for looking around your drive and getting a visual image of what is on it. Tools like WinDirStat, Folder Size and TreeSize all do a nice job of showing you where all that space is going.


But sometimes you need a quick and dirty tool and (if you're like me) you don't want to install something on your servers unless you really need to.

That's one great thing about SequoiaView, it gives you a nice visual map of any drive or folder without installing anything. Download the zipped version, unzip it and run the executable. There's nothing to install or risk messing up your servers with. Delete the whole folder when you are done and there's no trace of it.

Of course, I am using JFFNMS to monitor my network so I was able to learn about this impending disaster early enough to do something about it. In my case - I had forgotten to reconfigure the IIS logging on my Exchange server, so the OWA logs were slowly filling up the system drive since they default to Windows\System32\LogFiles.

What do you use to monitor disk space on your servers? Do you have any horror stories to share with AtA? Well that is what the comments are for!

Sunday, May 11, 2008

Recover your Windows Account Passwords!

Great open-source utility to recover lost Windows account passwords or to break into a locked machine.


In some cases, you can use special tools that reset your forgotten password (which I'll write about in my up-coming posts..). but there are cases, where you don't want to risk harming the system even more, or where you must know the original password- especially if your NTFS file-system is encrypted using EFS. Another case could be where you have a local-profile of a user and you want to be able to log in to it to recover specific settings of the user.

For all those cases you can use this tool called: ophcrack


these are actually a bunch of tools that can be installed on Linux, Windows & Mac. but I want to focus on the Live CD version of the application. the ophcrack team has compiled a complete all-in-one Linux boot CD that automatically loads the tool and starts the cracking process.

- No installation necessary

- No admin password necessary

- All you need is the ability to boot from a CD !


It can crack passwords from a local or remote SAM file of Windows 2000/XP and even Vista!

Use it for troubleshooting and testing purposes only! ;-)


Happy Mother's Day Everyone!

Saturday, May 10, 2008

How do I manually back up my Outlook PST file?

So I got a frantic phone call yesterday from a buddy of mine who lost his PST file due to a crashed hard drive.

The thing is this guy normally backs up EVERYTHING! I was shocked he didn't have another copy ready to go.

When I asked him why he didn't back up his PST file regularly he kind of stared at me like a deer caught in my headlights and e said:

"Whats a PST? Is that like pssssst?" He made a come here gesture with his finger and I laughed.

So here we go! Your PST file is where Outlook stores your information like email and calendar information, on your local machine. These directions will do for all outlooks 97 or better.

First things first; we need to shutdown outlook and locate your PST file. So just follow these easy steps and you will be golden.

  1. Search your PC for *.PST and make sure you select search hidden files and folders is checked. Also make sure there is a check box next to search system folders.
  2. Highlight your PST file on the right it will be the one with the most recent access date.
  3. Right Click --- Copy
  4. Paste your file to a USB memory stick, dvd, cd-r or a network share. (Make sure outlook is closed or you will not be able to perform this step!)

You can now rest easily that all of your contacts and saved email pictures of your friend with a felt tipped mustache will be saved forever - or until you destroy the disk!

Come back for how to archive data out of your PST to make it smaller.

_TheBackedUpAdmiN_

Friday, May 09, 2008

Use a free Exchange server to sync up your calendar with one person and task list with another.

Hi boys and girls,

Do you remember when Ask The Admin covered a very interesting topic of Free Exchange services? For those who don't, you can look here, here and sometimes here.

In a nutshell, this article talked about how me and my fiance' had to plan our wedding and had tons of appointments flying in from both directions.

In order to get our two phones talking to one another and playing nicely, I used a free Exchange hosting service called www.Mail2Web.com to enable my WinMo PDA and my fiance's Blackjack to sync calendars every 10 minutes logging into the service through ActiveSync, as if they are the same phone. As a result, both phones would have the same calendar information, and keep it that way every ten minutes.

I've had this system going for some time now, and it's been working just fine. I haven't even had to login to the control panel for anything!While figuring out this howto, I noticed in my own phone that WinMo gives you 4 categories of info items to sync, (as illustrated by the image so cleverly placed on the top of this blog) - Contacts, Calendar, Email, and Tasks. I realized that my fiance's BlackJack also had the choice of 4 different points of info to sync. This meant that every WinMo device can choose which information to sync with an ActiveSync Server Source and more importantly, which information NOT to sync with an Exchange Server. So we've established that my fiance's BlackJack and my ATT 8525/Hermes were acting as if they had the same calendar - consider them synced.

So this was a real world problem solved by the fact that 2 people have phones with WinMo and Activesync, and the availability of a free exchange service @ www.Mail2Web.com.
Now onto the next real-world problem: The Admin and I have a lot of tasks involved with keeping our beloved website up and running, current and fresh. Throughout the months tasks have come and gone, but certain tasks fell through the sieve and got replaced by more current, more urgent tasks that took precedence at the time. So basically tasks were getting lost. Since neither of us used the built in Tasks application in WinMo, this presented the perfect opportunity to put my theory to the test.

I know that I already have 2 people logging into MY Mail2Web account to sync calendars. But what would be wrong with 3 people logging into that same account - except that my Fiance' will only sync Calendar information, and The Admin will only sync Tasks information (and NOBODY syncs Contact information).

So I had the The Admin log into my Mail2Web account through his ActiveSync Server Connection and sync only Tasks, and I had my own phone begin to sync Tasks with the same service it was already syncing to for Calendar information, which coincidentally my Fiance's phone was simultaneously syncing Calendar information with as well.

Problem solved:
Me and the Admin with synced Tasklist,
Me and the Fiance with synced Calendar.
Free.
Automatic.
Just the way we like it.

AskTheAdmin.com.
Free Tech Support for the Masses.

Commodore 64 (the one you used to play Bruce Lee on.)

Tuesday, May 06, 2008

Why is Outlook 2007 showing red Xs instead of my pictures?

We got this message from Fred early in the AM. I guess its great for him that we don't sleep past 7AM anymore!

I am using Outlook 2007. When I get email the pictures show as Red boxes with “X”’s in them. I used to be able to right click on the boxes and download the pictures. Now for some reason, I right click but the pictures don’t download. I don’t get the option to download a second time so the system must think the pictures are showing. Please help.

We went back and forth trying to enable and disable security options inside Outlook and Internet Explorer but we weren't having any luck. I didn't want our faithful reader to start bashing his head against the monitor. So I said screw it and went a' looking for the registry value. Here is what I wrote back to Fred:

Found the solution, it is a registry entry called BlockHTTPImages found at this location.


\HKCU\Software\Microsoft\Office\12.0\Common\BlockHTTPImages


change the value 1 to 0 (zero) and reboot. All your images should have returned.

I was sure that was going to resolve our early morning Outlook hi-jinks and it sure did! Here was Fred's final response:

YOU DID IT!!!! I don’t know how to thank you. This has been driving me nuts! I found that a lot of people are having the same problem (from reading other forums) and nobody had a solution. Thanks again. Fred


_TheProblemSolvingAdmiN_

Thursday, May 01, 2008

A Tale of Two Admins.

Please follow this email chain between myself and our friend Karl AKA ATA.

---------------------------------------
ME

Here's the scenario....

Backed up info off old laptop to external HD.

During XP install I saw two identical drives...nuked the first partition and tried to install. XP said no. Nuked the 2nd one...XP allowed the install. JOY!!!

You know where this is going don't you.....

Anywho...it turns out XP is able to see external USB HD's and I nuked the MBR on the drive. Do you know of any freebie tools to recover the data on that drive? I have my bosses personal stuff on it and a lot of my own personal stuff too....and the drive states that it needs to be formatted....

HELP ME Obie-ADMIN, You're my only hope! :-D
--------------------------------------------
Karl

Sorry it took so long ive been in windows mobile hell today.

Do not let it format! Knoppix live cd wll fix you right up.

You will be able to see and copy everything even without the mbr.

Let me know how it goes and if it doesnt work i might have some other apps
---------------------------------------------
Me

I bought a tool to recover the drive....but.....I have a BKF file on
there that is corrupted now....any idea of any tools that are freebies
to be able to recover those files? I suppose I can get the bosses CC to
buy a tool to do it...but I'd rather not.....
----------------------------------------------
Karl

What OS is the BKF file from? What os are you restoring to? What is the error message?

----------------------------------------------
Me

Win2k Pro. It is saying that the BKF(windows Backup file) is not valid or something to that effect....

I am running a scandisk on it....we'll see if it goes. I downloaded a demo of a $ product and I could see the data in the file, but I cannot get at it without paying.....
----------------------------------------------
Karl

Are you restoring to w2k as well? Did you use msbackup or ntbackup to compress it?
----------------------------------------------
Me

NTBACKUP to create it. Tried restoring on Win2k server and XP.
----------------------------------------------
Karl for the win

I'd try to restore on 2k pro but if that doesn't work check this out:



Backup Exec has the ability to read .bkf files. You can download the trial
version and use it for 60 days for free.

If you go to the "Tools -> Options -> Catalog" menus, there is a check box
labeled "Use storage media - based catalogs". If you remove the check from
this checkbox and run a catalog job on the bkf file, you should be able to
recover any files that are not corrupted. The catalog operation will take
longer to complete, but you should be able to restore any valid file within
the .bkf, before and after the corruption. Its hard to know how much
corruption there is in the .bkf file, so I wish you the best of luck.

This link will give you instructions on how to import a bkf file into the
program for restore. Before performing step 6. (The catalog operation),
follow the steps above. http://seer.support.veritas.com/docs/241600.htm

----------------------------------------------
Grateful Me

Dude......you rock.

We use BE and I never thought of trying it. Thanks to you I was able to restore....get this.....ALL OF IT.

Rock on Detroit....Rock on Chicago...NAPA, it's the auto parts store. (If you don't know what this is...do a Youtube/Google search on Wesley Willis)
-----------------------------------------------

So what have we learned today?

  • 1. NEVER, EVER leave a USB HD attached to XP on install and NEVER, EVER nuke a drive unless you are 10000000% certain you have the right drive.
  • 2. Karl rocks and has great ideas.
  • 3. NAPA, It's the Auto Parts Store

--A Grateful Slothman